The Financial Services Accountants Asscociation ('FSAA') is committed to protecting the privacy of members and non-members and ensuring the security of personal information maintained within the Association,
In this regard, the FSAA endorses the National Privacy Principles ('NPPs') as set out in amendments to the Privacy Act 1988 ('The Privacy Act') which took effect on 21 December 2001, and have adopted them in our management of personal information.
FSAA is a non-profit professional association for those involved in the Financial Services Sector in Australasia, particularly professionals from the fields of accounting, finance, regulation and taxation. The FSAA provides members with a number of unique opportunities to meet with fellow colleagues from the Financial Services Industry at different events throughout the year.
The services FSAA offers include:
The FSAA collects personal information in a number of different ways. FSAA collects personal information from its new and existing members through application forms and subscription renewal forms. Personal information from non-members who register for our seminars, courses and conferences, is collected through registration or enrolment forms. FSAA also collects personal information from online forms on our website at http://councillor.
When you join FSAA, or when you renew your membership, we will ask you to provide your business contact details (including details of your position, your employer and work contact details) and to indicate which industry you work in and what your role involves.
We may also ask for some of this information when you register for one of our conferences or seminars. If you enrol in one of our education courses, we may also collect additional personal information about your educational and professional qualifications. This may be collected by use of paper forms or online.
The reason we collect this information is so that we can provide you with our services, manage our relationship with you, communicate with you effectively and identify which of our services will best meet your requirements. However, we don't collect information we don't need. For example, we don't collect sensitive information because we don't need it in order to provide you with our services.
The pesonal information collected from you by FSAA is used to:
As a non-profit body, FSAA needs to enter into sponsorship arrangements with third parties from time to time. FSAA's main objective in doing so is to keep membership fees at a low level. This will sometimes mean that FSAA uses personal information about you to provide you wiht information about products, services and promotions offered by our sponsors.
If at any time you do not wish to be contacted about the products, services or promotions offered by our sponsors, please let us know. FSAA's contact details are at 9 below.
In the circumstances described below, personal information may be disclosed outside FSAA.
Personal information collected by FSAA may be disclosed to third parties to whom FSAA contracts out specialised functions (including conference organisers). For example, when FSAA enters into a sponsorship arrangement, FSAA does not disclose personal information to that particular sponsor. If FSAA does disclose personal information to third party contractors under outsourcing or contracting arrangements, FSAA takes steps to ensrue that those organisations:
(b) Disclosures required by law
The only other time FSAA would make disclosures of personal information is if it is required to do so by law, or if the disclosure is permitted under the Privacy Act.
FSAA does not sell, rent or trade personal information to or with third parties.
Under the Privacy Act, you have a right to seek access to information which FSAA holds about you (although there are some exceptions to this). You also have the right to ask us to correct information about you which is inaccurate, incomplete or out of date.
If you wish to exercise your right under the Privacy Act to seek access to personal information that FSAA holds about you, we aks that you contact the FSAA Administrator (details at 9 below), who will explain how FSAA will handle your access request.
We will assume (unless you tell us otherwise) that your request relates to our current records about you. These current records will include personal information about you which is included in our databases and in paper files, and which may be used by FSAA on a day to day basis. To provide you with access to "current" personal information, FSAA would ordinarily provide you with a print-out of the relevant personal information from our databases, or with photocopies of records wich are held only on paper files. If personal information about you (for example, your name & address details) is duplicated across different databases, we will generally provide you with one printout of this information, rather than multiple printouts. Ordinarily, FSAA will not charge you for the cost of providing this type of access to these records.
For legal and administrative reasons, FSAA may also store records containing personal information in its archives. In some circumstances, you may seek access to the records held by FSAA which are not current records, but if you do so, we may charge you for the cost of providing access. If personal information was collected before 21 december 2001, FSAA will only provide you with access if we use and disclose that information after 21 December 2001, and if providing access would not cause us an unreasonable administrative burden or unreasonable expense (in accordance with seciton 16C of the Privacy Act).
If you are of the view that personal information about you is not accurate, complete or up to date, please provide the FSAA Administrator with your request for correction (contact details are set out at 9 below). FSAA's policy is to consider any requests for correction in a timely way.
FSAA takes steps to ensure the security of personal information held by it from such risks as loss or unauthorised access, destruction, use, modification or disclosure. FSAA only permits your details to be accessed by authorised personnel, and it is a condition of employment that FSAA's employees maintain the confidentiality of personal information.
Sometimes, FSAA needs to collect personal information about individuals who are not members, or who are not people to whom we would generally offer our professional services. This will usually arise where we collect the name and business contact details of a person who is the contact in one of our suppliers. FSAA's policy is to only use the personal information collected from non-customers for the business for which it was collected.
(a) Online collection of personal and non-personal information
(b) Links to other websites
From time to time, the FSAA website may contain links to third party websites, for your convenience and information. When you access a non-FSAA website, please understand that FSAA is not responsible for the privacy practices of that site. We suggest that you review the privacy policies of each site you visit.